DENPASAR, BaliCEB – 15 September 2026 — Safety, security and destination preparedness are increasingly important considerations for meeting planners, professional conference organisers (PCOs), international associations and corporations when selecting a destination for conferences and business events. Bali is responding to this growing priority by strengthening its integrated approach to visitor protection and destination safety.
The Bali Provincial Tourism Office is preparing BaliGuard, an integrated dashboard designed to connect information and support from multiple agencies involved in visitor protection. The initiative was discussed at a coordination meeting on visitor safety and security held in Denpasar on 15 September 2026.
For international conference organisers, this initiative has significance beyond conventional visitor services. A successful business events destination requires an ecosystem capable of supporting delegates from the moment they arrive, throughout their conference and associated social programmes, through to their departure. Access to healthcare, weather information, transport services, security, disaster preparedness and effective emergency response mechanisms are all important elements in planning and delivering an international event.
BaliGuard is intended to integrate information across a range of sectors, including security, healthcare, disaster management, transport, marine activities, extreme weather conditions, and tracking and hiking activities. The approach is designed not only to respond to incidents when they occur, but also to strengthen prevention, preparedness and early response.
“Safety and security are among the key priorities when organising international conferences and meetings in Bali. Meeting planners and event organisers should incorporate the event-permit process into their planning from an early stage. Working with an experienced local DMC and relevant authorities can help ensure that the necessary procedures are properly addressed well before delegates arrive.”
From Sectoral Systems to an Integrated Response
One of the challenges currently being addressed is that various applications and information systems operate independently across different agencies. BaliGuard is therefore being developed not simply as another standalone application, but as a platform that can connect existing systems and enable information and responses to be coordinated more effectively.
This approach is particularly relevant to meeting planners, as international conferences involve multiple operational components simultaneously. In the event of adverse weather, transport disruption, a medical situation involving a delegate or another emergency, effective inter-agency coordination can play an important role in maintaining programme continuity and delegate safety.
The initiative also builds on Bali’s wider efforts to strengthen visitor protection. The Bali Provincial Government has previously outlined plans for an integrated visitor protection system, including stronger service posts, coordination with healthcare, disaster management, police, search-and-rescue and tourism authorities, as well as the provision of real-time weather information at selected tourist attractions.
Safety and Event Permits: An Essential Part of Event Planning
Speaking at his office this morning, BaliCEB Chairman Dr Ketut Jaman said that safety and security are key considerations in organising international conferences and meetings in Bali.
“Safety and security are among the key priorities when organising international conferences and meetings in Bali,” Dr Jaman said. He emphasised that meeting planners and event organisers should incorporate the event-permit process into their planning from an early stage.
Under Government Regulation of the Republic of Indonesia No. 60 of 2017, organisers of international-scale public activities and other activities covered by the regulation are required to submit their permit applications within the prescribed timeframe. For international-scale activities, the application is to be submitted no later than 30 working days before the event. The process enables the relevant authorities to review event details, coordinate with other agencies and establish the necessary arrangements to support the safe and orderly delivery of the event.
“For international organisers, understanding the permit and regulatory requirements at the bidding and planning stage is important. Working with an experienced local DMC and relevant authorities can help ensure that the necessary procedures are properly addressed well before delegates arrive,” Dr Jaman added.
A Relevant Consideration for International Conference Planning
For international event planners, these developments highlight the importance of incorporating destination safety and risk management at the bidding and planning stage, rather than treating them solely as operational procedures once an event is underway.
When preparing an event risk management plan, organisers may wish to consider:
• Delegates’ access to healthcare and emergency services;
• Emergency communication and response procedures;
• Transport readiness and alternative mobility arrangements;
• Weather conditions and potential impacts on outdoor activities;
• Coordination between the venue, hotels, DMC, police, healthcare providers and relevant authorities; and
• Communication procedures for informing delegates in the event of changing circumstances.
These considerations are particularly relevant for international conferences where delegates may come from multiple countries and where organisers have a responsibility to establish clear safety and contingency arrangements.
Strengthening Bali as a Business Events Destination
BaliCEB views the strengthening of destination safety, security and preparedness as an important component of the wider ecosystem supporting international conferences, congresses, incentive programmes and other business events.
For meeting planners, destination safety is not simply about responding to emergencies. It is also about the destination’s ability to anticipate risks, coordinate stakeholders, provide reliable information and maintain a positive delegate experience throughout the event.
(BaliCEB Media Team)